An email is also a good way to communicate your disappointment to your boss if they denied a request for something like a vacation or an idea that you suggested.
For instance, if you’re writing an email to a coworker about a missed deadline, you could include a subject line that looks like, “Missed Shipping Deadline. ” Other possible subject lines include: “Denied Vacation Days,” “Salary Inquiry,” “Workplace Conflict,” or “Question about Policies. ”
If you have a very open and casual relationship with the recipient, you could say something like, “Hey Matt. ” If you’re writing an email to someone that you’ve never met, or if you’re unsure about exactly who will be reading the email, start with, “To whom it may concern. ” For group emails with multiple recipients that you want to address, simply say, “All,” or, “Hello all. ”
Try starting with something like, “I hope you’re doing well,” or “I hope this email finds you well. ” If your relationship with the recipient is casual, you could mention a personal detail such as, “I hope you had a great time at the concert last weekend,” or, “I had a nice time talking with you at the company party last week. ”
For example, if you were turned down for a potential job, you could say something like, “I’m sorry to hear that you decided to go in a different direction. I was looking forward to the opportunity, so I’m disappointed in the decision to hire somebody else. ” If you’re writing to a coworker or employee to express your disappointment, you could say something like, “It’s come to my attention that certain policies and procedures haven’t been followed properly. The policies exist to keep us all safe, so it’s disappointing to learn that they’ve been ignored. ”
If you’re emailing an employee or a manager, it’s possible your email may be shared with other people, so it’s important that your writing reflects well on yourself as a person and an employee. For instance, instead of saying something like, “I don’t understand what your problem is with the procedures,” say something like, “As we’ve previously discussed, the procedures are designed to keep everyone on the same page, so they should be followed by everyone. ”
For example, you could say to your interviewer, “I’m thankful for the opportunity to interview with your company. Please let me know if something opens up in the future!” If you’re writing to an employee or coworker, try something like, “I know you’ve been working really hard on this, I just wanted to bring the issues that I’m having to your attention so we can keep an eye out for any future potential problems. ” Alternatively, say something like, “I know you may not have meant to come off that way, but I hope we can address and be mindful of how we use sensitive language in the office. ”
You could also have a trusted friend or coworker read over your email before you send it to make sure it’s cordial and reasonable. Spelling or grammatical errors can distract from or lessen the impact of your email, so take your time proofreading your writing.
You can also use a letter as a last attempt to prove that you tried to contact someone to discuss your problem with them, before you take further legal action.
For example, if you’re writing to a company to complain about a policy that affected you, you could start with, “I write to express my frustration and disappointment with your company’s return policy. ” If you’re writing a letter to someone you haven’t been able to reach, try starting with something like, “I’m writing this letter in regards to your failure to respond to my questions about my security deposit after being unable to reach you by phone or email. ”
If you ever have to produce your letter for a court case, you want to make yourself look as professional as you can. Often, your complaints are read by a customer service representative or an employee with little personal stake in the issue. Keeping a composed, cordial tone can make them more willing to offer their help.
For example, in your letter you could say something like, “I’ve attached pictures of what the finished product looked like, which as you can see, is far from satisfactory. ” Also include things like, “I’ve attached the receipt and warranty information to this email, which clearly state that I’m entitled to…”
Sign the letter with a formal closing such as, “Yours truly,” “Sincerely,” or “Respectfully” followed by your name. For product issues, say something like, “I’d like a full refund or replacement. ” For other issues, consider something like, “I’d appreciate your immediate help and communication in resolving this issue. ”
Talking to someone allows you to use your own body language and tone of voice to really convey your frustration or disappointment. If you need to, think about and rehearse what you’ll say ahead of time.
Give them a call or send them an email to ask them what time and place is best for them. If you find yourself in a situation where you cannot state your disappointment privately, try to remain as professional as you can and keep your composure in check. [21] X Expert Source Sheila A. AndersonCertified Image Consultant & International Branding Icon Expert Interview. 19 July 2021
Begin with something like, “Are you comfortable talking about this right now?” If they’re not, either reschedule, fall back to an email, or seek help from a superior. Gauge their mood, and make it clear you want a civil discussion, not a confrontation. For example: “I hope we can work together to resolve this. ” You could also say, “Thanks so much for your time. I won’t take too long, I just really need to discuss something with you. ”
For example: “I’m concerned and hurt by how things occurred last week. ” Avoid berating language, or language that places undue blame. Make it clear you want a solution, rather than a conflict. For example: “I appreciate your willingness to work through this with me. ” Tell them how you feel using practical, objective language. You could say something like, “When something like this happens, it makes me feel hurt and disappointed. "
For example, say something like, “I’d like to work with you to organize workplace sensitivity training. ” Other possible solutions include things like, “I hope we can discuss a possible salary increase in the future,” “Can we consider moving me to a different area of the office to prevent further conflict?” or, “How will management handle this sort of situation in the future?”
“Thank you for taking the time to meet with me. I know we’ll be able to resolve this. ” “Your cooperation here means a lot to me. ”
