client information amount due payment deadline description of goods or services provided
You should also change the date of the invoice. If your client simply lost the invoice, you don’t need to update the information or include the words “Revised Invoice” at the top. Instead, you are simply providing a new copy of an invoice that hasn’t changed.
Print off a copy for your records and staple it to the original invoice.
If your business has letterhead, then leave space at the top of the page for the letterhead. If you are sending a PDF of your invoice, then you can type up this cover letter in an email.
If there were no revisions, then write something like the following: “I have provided an additional copy of the invoice dated May 30, 2017, per your request. ”
You can also send a late payment reminder by email, if you think it is easier. [6] X Research source
Avoid showing anger or attacking the client. Mistakes do happen, so try to be understanding.
For example, you can write, “As you probably know, your payment terms are 30 days from the invoice issuance date. A 5% late fee will be assessed if we don’t receive payment by then. ”[10] X Research source Don’t threaten to sue in this letter. Instead, hold that threat for a subsequent letter if the client still refuses to pay.
