Cleaning services with consumer target markets usually involve window cleaners or maids who clean personal homes. Cleaning services with commercial target markets usually involve janitorial services. They sometimes offer more services than maid services, such as carpet cleaning. [1] X Research source Some cleaning businesses market to a niche clientele within a target market. You should carefully define what kind of customers you will seek. For example, commercial cleaning services need to decide whether they are serving smaller businesses or huge companies. Depending on your budget, it might be a good idea to start small so you can do the cleaning yourself and grow to larger projects as you can afford to add more staff. [2] X Research source
Franchises will offer you some marketing support. They will provide guidance about starting the business, so they can be helpful on the front end if you’ve never run a business before. They will give you guidelines and support so you don’t have to do as much research about the market. You will already have a proven brand. Over time, though, you will invest more money in a franchise. If you are independent, you can choose your own services, name, and formula.
Contact the state business office in the state where your company would be headquartered to determine which state permits or licenses are needed. [4] X Trustworthy Source U. S. Small Business Administration U. S. government agency focused on supporting small businesses Go to source You should also contact the business office at your local city, village, or town hall to ask which permits are needed and to make sure you are complying with all zoning regulations. You may need to obtain permits for things like signage. [5] X Research source
Apply for an Employer Identification Number with the IRS. You can do so online. This is the number that will be used to identify your business. [6] X Trustworthy Source Internal Revenue Service U. S. government agency in charge of managing the Federal Tax Code Go to source Decide the structure of the business entity you are trying to create. For example, will your business be a sole proprietorship or a corporation? Sole proprietorships are businesses run solely by you. In most cases, you may want to go with an LLC, since it offers good balance between protection and the amount of work required to maintain. However, it’s probably a good idea to consult a tax attorney for advice on the different kinds of business structures. [7] X Trustworthy Source Internal Revenue Service U. S. government agency in charge of managing the Federal Tax Code Go to source Decide if you will have employees or independent contractors. When you are just getting started, independent contractors usually make more sense because they are cheaper. But as your business grows, you may want the reliability of employees. Make sure that you have all employees fill out the proper tax forms. [8] X Trustworthy Source Internal Revenue Service U. S. government agency in charge of managing the Federal Tax Code Go to source [9] X Trustworthy Source Internal Revenue Service U. S. government agency in charge of managing the Federal Tax Code Go to source
It’s smarter to choose a name that is very literal, like “Professional Cleaning Service” with your last name or something like that. Choosing a vague or cute name probably will turn off professional customers. Make sure your business name is not too similar to other cleaning services in the area.
Check zoning ordinances at your city, town or village hall to make sure you can have commercial activities in your home. Running the business out of your home might be banned by local ordinance or there just might be restrictions on issues associated with a business, like traffic and signage. If you choose a commercial location, it can help you brand your business with signage. However, it doesn’t make sense to pay for a prime location for a business with customers who won’t actually come to the business. So focus more on having enough work space for things like repairing equipment.
You may be able to obtain traditional financing to get your business started. Lenders may want to see a formal business plan, in which you pull together all aspects of your business, from the financing and expenses, to the name, marketing plan, and customer base. [10] X Research source Include all expenses, such as insurance, taxes, transportation expenses, cleaning supplies, and so forth, when determining your budget. Develop a billing system. Will you do work on credit? This can be more common when dealing with businesses. Specify when a bill becomes past due and any late payments. Use spreadsheets and accounting software to manage your budget. [11] X Research source You might want to consider an investor who would contribute to the financial costs of the business. Check into whether you qualify for government programs that give grants to small businesses, especially those started by minorities, women, and veterans. Open a business checking account. Contact an accountant, and decide whether you want to create a Limited Liability Corporation or corporation to run your business. [12] X Research source
Assess how much you pay for labor and materials. Turn the cost of labor into an hourly rate. The average rate that most cleaning services charge customers is between $75 for a rural areas and as much as $150 for an urban area. But it really depends on what the competition is charging, so make sure you research what other cleaning companies in the area charge. Determine whether to charge a flat rate or an hourly rate. Usually cleaning services charge a flat rate. You need to consider the size of the house, how many times you will be cleaning the property, and about how many hours it will take to clean. [13] X Research source Sometimes cleaning services will charge a different rate for special projects or by room. It costs more to clean a kitchen than a bedroom, for example, but this can become very complex. With very large homes, some services charge a square foot rate. Determine how much you are paying for overhead. For example, what’s the cost of all non-labor expenses that would be incurred by your business? Examples of overhead include paying for gas for your van or utilities and cleaning supplies. Figure out how much profit you are seeking to accrue.
Experts say $500,000 is a good amount to get, but you should rely on the advice of a professional who can assess your specific business needs. The average cost for liability insurance for this kind of business is about $500 a year. [14] X Research source Liability insurance is important in case there is an accident or damage caused during the cleaning process. You might also consider bonding insurance, which would protect you from problems with employees, such as stealing or failing to properly do the job.
Obviously, you need to purchase cleaning supplies, such as mops, dusters, vacuum cleaners, and the like. You will need a vehicle for your cleaning crew. You could put your company name on the side of it to help brand the company. You will probably need a truck or van if your service will perform janitorial services.
Try to save money wherever you can. For example, you might buy equipment that can do multiple jobs, such as a steam cleaner that also serves as a dry vacuum. You could advertise traditionally in the newspaper or online for employees or you could use sites online where employees are seeking jobs in cleaning.
Cleaning services rely heavily on word-of-mouth. So get the word out through your networks of friends. Offer special discounts to new clients and offer promotions. For example, you could base your discounts around holidays. Give your clients business cards and refrigerator magnets so they can recommend your company to friends. [16] X Research source
You should take advantage of free local ways to advertise, such as posting flyers on grocery store bulletin boards. If you are seeking professional clients, put flyers up in business parks. Get involved in local business groups and the Chamber of Commerce. Be active in the business community. [17] X Research source Create professional social media pages for your company on Facebook and Twitter. You could create Facebook ads for relatively cheap and target them to the right demographic and geographic area.
It’s best to get a professional looking one. You might be able to ask a local college if they have any student interns who are qualified to do so for you. [18] X Research source You could include personal testimonials from customers on your website.
Don’t be hesitant to reach out. Call the office manager of each business to offer your services. Be prepared to have a detailed presentation ready on your company and the services it offers in case the business is interested.
