Teachers and professors include specific emailing instructions for two main reasons: personal preference and institution rules. Either way, it’s best to follow the syllabus as closely as possible.
In the unlikely event that your teacher has a no-email policy, do not email them; instead, tell a friend to pass along a written note for you. You may also call the school office to report your absence ahead of time.
Common excuses include sickness, appointments, emergencies, lack of available transportation, and sport events. If you have to make up an excuse, choose something non-permanent (e. g. , sickness or a vehicle malfunction) rather than a more serious incident (e. g. , a family emergency). The fewer people affected by your excuse, the harder it will be for someone to prove it wrong.
If you only have a hard copy, you’ll either need to turn in early the assignment or explain to the teacher your plan for submission.
Many schools use Gmail for their email service.
If you have the teacher’s personal email address, do not use it unless the teacher has specifically requested that you use it instead of their work email.
If you’re emailing a high school teacher, consider putting the period number of your class in the subject as well. You might also want to include the date if you’re missing a class that has a large number of people in it.
Avoid using the teacher’s first name unless you’re emailing a college professor with whom you’re on a first-name basis. If you’re emailing a professor, do not use a pronoun; instead, type “Professor [Name]” (e. g. , “Dear Professor Smith”).
For example, you might write: “I am emailing you to let you know that I will not be in class on Monday, December 17th. " It’s unnecessary to apologize for your absence here, though you can add an apology (e. g. , “I’m sorry in advance, but. . . “) if you like.
For example, if you have a doctor’s appointment, you might write the following: “I have a doctor’s appointment at 1:00, so I will be gone from 5th period on. "
For example, if you’re able to upload the assignment(s) to the email, say something like this: “I recognize that my paper is due on Monday, so I’ll include it in this email. " You can even tie your excuse into your statement that you’ll miss class by saying something like the following: “I am emailing you to let you know that, due to a doctor’s appointment, I will not be in class on Monday, December 17th. " If you’re going to be in class between sending the email and the day you have to miss, tell the teacher that you’ll turn in the assignment early: “I recognize that we have a paper due on Monday, so I’ll turn it in on Friday instead. "
It’s best to use formal closing statements such as “Thank You”, “Sincerely”, or “Regards” rather than more informal ones like “Best” or “Thanks”.
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Select your computer as the document’s location if necessary.
Click a file (or hold down Ctrl or ⌘ Command while clicking each file you want to upload).
Click Open to upload the files.
Make sure you’re monitoring your inbox for replies, as your teacher may get back to you with instructions or follow-up questions.
Make sure you’re monitoring your inbox for replies, as your teacher may get back to you with instructions or follow-up questions.
