Some battery compartments are located underneath the receipt paper area. Change batteries once per year to ensure that they will work properly.
Newer registers may have a MODE button instead of a physical key. Press the MODE button to scroll into a REG or operational mode.
The program function is usually accessed by either turning the key to PRG or P, or pressing the mode button to PROGRAM. Other registers may have a manual lever underneath the receipt tape cover that needs to be switched to a Program option. Many cash registers have at least 4 tax buttons. These can be programmed at different tax rates, depending on if you have a flat sales tax as some states in the U. S. do, or if you have other types of taxes, such as GST, PST, or VAT rates (depending on your location). Follow the specific instructions in your register’s manual to program these functions.
If you work in a restaurant, you may need to enter your employee code along with the table number and number of customers. [3] X Research source Newer cash registers (such as the Square cash register) may require that you log in with an email address and password. [4] X Research source
Some registers will use a scanner, rather than asking you to manually enter in item prices. The scanner will read a barcode and enter the product’s information automatically. If this is the case, you won’t need to press the department button in the next step.
Department keys can be programmed to be taxable or nontaxable. Consult your machine’s manual for instructions on programming tax rates to correspond with keys. Looking at the receipt: press arrow or FEED key to have the register feed the receipt upwards so you can read what totals are being recorded on the receipt. Every item you add on will be added to a running total, which is usually displayed on the cash register reader or screen.
If you have multiple copies of the same item, press the number of items, then the QTY/X-TIME button, then the price of a single item, and then the department key. For example, if you have 2 books priced at R6. 99, press 2, then QTY/X-TIME, then 699, then the department key.
Cash: Type in amount of cash they give you and press CASH/AMT TND button (this is usually the largest wide button on the bottom right hand portion of the register’s set of keys). Many registers will tell you how much change to give the customer. Some do not, however, and you will have to do the math in your head. Once the till drawer pops open, you can place the cash or check in the drawer and count out any necessary change. Credit card: Press CREDIT button (sometimes CR) and use credit card machine to run the credit card. Check: Key in the exact amount of the check, press the CK or CHECK button, and put the check in the drawer. To open the till drawer if you have not made a sale, you can press the NO SALE or NS button. This function may be protected for manager use only and may require that a manager uses a key to put the register in a different mode to access the NO SALE function.
Always empty out or remove the till drawer at the end of the business day and store it in a secure place.
Type in an amount, press department key, press VOID (sometimes VD) button to remove it from the total. You must void an item before entering in a new item. Otherwise, you will need to subtotal the items, then press VOID, then press the exact amount you’d entered by mistake, and press the department key. This will subtract the incorrect amount from the subtotal. If you need to void the entire sale with multiple items, go through each item and void each one.
Certain buttons and functions such as refunding money can be protected for manager use only. These might require that a manager uses a key to put the register in a different mode to use void or refund. Check with your supervisor regarding the correct policy for handling returns and refunds.
It is important to remember that X will read running totals, while Z will reset the daily totals. [9] X Research source
Remember that running the Z report will reset the cash register’s totals for the day.
Put all your cash, credit card receipts and checks into a deposit bag and take them to the bank. Keep a written ledger of the currency, credit card transactions and checks. This will help with your overall accounting. Replace a base amount of money to the drawer for the start of the next business day. Be sure to store the money in a safe, secure location when your business is not open.
